Canonical collects personal information from you in a number of different ways. For example, when you download one of our products, receive services from us or use one of our websites (including www.canonical.com and www.ubuntu.com).
At Canonical, we consider your privacy to be extremely important to us. These are the fundamental principles that we follow in relation to your personal information:
Canonical Group Limited ("we", "us" and "our") are committed to protecting and respecting your privacy. Information collected for or on behalf of the Canonical group of companies will be the responsibility of Canonical Group Limited.
Full list of Canonical contracting entities ›
This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting a Canonical website you are accepting and consenting to the practices described in this policy.
For the purpose of applicable data protection legislation, the data controller is Canonical Group limited (0110334C) of 5 New Street Square, London EC4A 3TW.
Our nominated representative for all data privacy matters is Mrs Katherine Ollerhead, Director of Legal, Canonical Group Limited.
Specific details about personal data collection can be found in the relevant privacy notice:
We may collect this information through the following routes:
When you register to use certain parts of our websites, such as wikis, webinars or message boards, or register for free accounts, we may ask for personal information such as your full name, email address and a password. Please see the Privacy notice on collection for further details of how we will use your personal data.
These are available to our community. Any information that you disclose in these areas becomes public information and may be recorded, archived and republished by anyone. Please exercise caution when deciding to disclose any personal information in such areas.
When you register for services or purchase any product from Canonical, we may ask for information such as your email address, billing address, and credit card information. Credit card information is only used in processing your transaction. Please note that we may use a third party payment processing merchant to process your payments. Please see the terms and conditions of purchase and/or relevant Privacy notice for further information.
Some webinars are directly hosted by Canonical on our sites. Where a webinar is operated by a third-party provider, you will be directed to a third-party website and the third-party provider may collect information as part of the webinar registration process. This data will be collected in accordance with the third-party provider's terms and conditions. Please see "Links and third-party content" in the Terms and Conditions for further details.
Canonical may collect non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, referring site, and the date and time of each visitor request. Our purpose in collecting non-personally identifying information is to better understand how visitors use our websites and services. For further information about how we use cookies, see the "cookie" section below.
Please note that Canonical may also collect system information during installation of Ubuntu and on first login to Ubuntu. This system information is subject to a Legal Notice.
When you chose to send an error report, it includes a unique identifier for your computer. This identifier does not identify you, unless you (or someone acting on your behalf) discloses it separately. An error report may include personal information such as the state of programs that were running at the time. You can block future error reports from the privacy panel of System Settings.
When you use Ubuntu online accounts, your personal information is stored on your PC and it can be accessed by some applications. Further information can be found in a Legal Notice.
If you contact us and provide us with information, we may keep a record of that correspondence and information.
We may use your information in the following ways:
Unless you have notified us otherwise, Canonical may occasionally send you email to tell you about new features, solicit feedback, or just to keep you up to date with what's going on. We may use various community websites (Launchpad Answers, Ubuntu Forums, blogs etc.) to communicate this type of information, so we expect to keep this type of information to a minimum. If you no longer wish to receive such communications from us, please follow the unsubscribe instructions provided in any of the communications, modify the communications preferences in your account or contact us using the contact details provided below.
You have the right to consent to our processing of personal data for marketing purposes and to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data.
You can also exercise the right at any time by contacting us at dataprotection@canonical.com or by using the relevant contact us form.
Under the data protection legislation, you have the following rights. These consist of:
Each of these rights are supported by appropriate procedures within Canonical which allow the required action to be taken within the timescales stated in the applicable data protection legislation.
You can also ask us to stop using your information – the simplest way to do this is to withdraw your consent, which you can do at any time, either by clicking the unsubscribe link at the end of any newsletter, or by emailing, writing or telephoning us using the contact details above.
We keep your order information for so long as reasonably required in accordance with our record retention policy. Your personal information associated with the order will then be removed.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
These timescales are shown in Table 1.
| Data subject request | Timescale |
|---|---|
| The right to be informed | When data is collected (if supplied by data subject) or within one month (if not supplied by data subject) |
| The right of access | One month |
| The right to rectification | One month |
| The right to erasure | Without undue delay |
| The right to restrict processing | Without undue delay |
| The right to data portability | One month |
| The right to object | On receipt of objection |
| Rights in relation to automated decision making and profiling. | Not specified |
Our website and services use cookies to distinguish you from other users of our website and services. This helps us to provide you with a good experience when you browse our website or use our services and also allows us to improve our site and services.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.
We use the following cookies:
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
| Cookie | Name | Purpose |
|---|---|---|
| Site cookie acceptance | _cookies_accepted |
This cookie is used to record if a user has accepted the use of cookies on our website. To withdraw your consent after accepting this cookie, delete the _cookies_accepted cookie. |
| Google Tag Manager with Google Analytics | _utma, _utmb, _utmc, _utmz, _ga, _gid, _id_cpn, _id_eml, trwsa.sid, trwsb.cpv, trwsb.sid, trwsb.stu, trwv.crd, trwv.cvd, trwv.eml, trwv.lvd, trwv.uid, trwv.uid, waiting_in_queue, lc_window_state, _dc_gtm_UA-XXXXXXX-X, __lc.visitor_id.XXXXXXX |
Google Tag Manager to set most of our trackers as well as Google Analytics. |
| Crazyegg | _ceir, is_returning, _CEFT, ceg.s,ceg.u |
Crazyegg tracks javascript on some pages of our site to understand what links our visitors are clicking on. This helps us optimise our content for the best user experience. The Crazyegg script may store a cookie on your computer. This cookie may contain a session ID, a visitor ID and a few other dynamically created parameters that allow Crazyegg to track our site's traffic accurately. No personal information is stored within the cookie. |
| Marketo Munchkin | _mkto_trk, BIGipServersjrtp3_https, firstTouchGA, LPVID, _A_source, _A_time |
Marketo's cookie allows us to track repeated visits to the website, and link each visit to the information voluntarily provided by the visitor. For example, if the visitor is asked to provide us with their name, company name and email address, we will know the identity of the visitor when they visit the site at a later date, or when we send them email. |
|
Pixel cookies
Conversion API cookies
|
The Facebook pixel allows us to see how many people take action on our ads and which ad led to a conversion. Website events are shared with the Facebook Conversions API. This contributes to improving quality of events used for ad delivery |
|
bcookie, lidc, BizoID, UserMatchHistory, lang, bscookie
|
LinkedIn tracking allows us to see how many people take action on our ads and which ad led to a conversion. |
|
guest_id, personalization_id, _ga, _gid |
Twitter tracking allows us to see how many people take action on our ads and which ad led to a conversion. |
|
| LiveChat | __livechat, recent_window, notifications[], message_text, main_window_timestamp, __lc_vv, __livechat, __livechat_lastvisit |
LiveChat allows potential customers to talk to our sales people through live chat. Cookies help the service function. |
| Vimeo | vuid |
Vimeo hosts our videos. Their cookies provides more information about how many people view our videos and for how long. |
| N.Rich | _naiuid |
N.Rich tracking allows us to optimize our account-based marketing campaigns, enabling more granular, cookie-based analytics, and advertising personalization. |
| Salesloft | sliguid, slirequested, slireg, sli_token, site_identity |
Salesloft website tracking lets us track activity and interactions with web pages in Salesloft's platform. |
_rdt_uuid, reddaid |
Using the Reddit Pixel, we can build a retargeting audience. This helps us reconnect with people who’ve shown interest. |
|
| ZoomInfo | ab, u, ssi, demdex, dpm, _cc_id,
_cc_dc_, rla3, pxrc,
IDE, i, CookieConsent, __cf_bm,
lrsync, _ga, chs, visitorid, insent-user-id,
_zitok, _px3, __cf_bm
|
Using ZoomInfo’s WebSights service, we can get a better idea of user behavior on our websites based on firmographic data. |
| Visual Website Optimizer |
Using Visual Website Optimizer, we can track visitor journeys to analyze, test our websites and provide the best experience. |
|
| Google reCAPTCHA | __Secure-1PSIDCC, __Secure-3PSIDCC, SIDCC |
Google reCAPTCHA tracks various website interaction signals to identify bot sessions and provides us protection against spam and abuse. |
Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
Canonical is very concerned about protecting the confidentiality of your personal information. We have security measures, including administrative, physical and electronic measures, to protect against the loss, exposure, misuse or alteration of information that we have collected from you in the use of the services. These measures include SSL data encryption to transmit your personal information as well as technical architectures and systems to prevent unauthorised third parties from accessing your personal information.
We use information held about you in the following ways:
You agree that we have the right to share your information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 and as listed here.
We will also disclose your information to third parties:
The information that we collect from you will be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It will also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged by us for the provision of the services we provide you. Further information can be found here. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy and all applicable data protection legislation.
All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy policy.
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to dataprotection@canonical.com or to the address below:
Legal, Canonical
4th Floor,
201 Borough High Street
London SE1 1JA
United Kingdom
Alternatively you can use the relevant contact us form.
If you have a complaint about our use of your information, you can contact the Information Commissioner's Office via their website at ico.org.uk/make-a-complaint/ or write to them at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
United Kingdom